{"id":3741,"date":"2025-10-28T20:06:54","date_gmt":"2025-10-28T20:06:54","guid":{"rendered":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/?p=3741"},"modified":"2025-10-28T20:06:54","modified_gmt":"2025-10-28T20:06:54","slug":"uploading-files-to-the-canvas-gradebook","status":"publish","type":"post","link":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/uploading-files-to-the-canvas-gradebook\/","title":{"rendered":"Uploading Files to the Canvas Gradebook"},"content":{"rendered":"\n

This guide explains how to upload personalised documents into Canvas Gradebook so each student can access their own file securely. This is useful when distributing feedback forms, academic transcripts, individual letters or other administrative documents.<\/p>\n\n\n\n

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\"\"<\/figure>\n<\/div>\n\n\n\n
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Always upload confidential student information via\u00a0Gradebook or SpeedGrader to maintain student privacy<\/strong>. Do not post individual student files in public areas of the course, such as modules, discussion boards or shared folders.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

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Contents<\/strong><\/p>\n\n\n\n

    \n
  1. Step 1: Prepare your files<\/a><\/li>\n\n\n\n
  2. Step 2: Create a No Submission Assignment<\/a><\/li>\n\n\n\n
  3. Step 3: Attach files to specific students<\/a><\/li>\n\n\n\n
  4. Step 4: Release files to students<\/a><\/li>\n\n\n\n
  5. How students access the files<\/a><\/li>\n<\/ol>\n<\/div>\n\n\n\n
    \n

    Step 1: Prepare your files<\/strong><\/h2>\n<\/div>\n\n\n\n
      \n
    • Save each file with a\u00a0consistent naming convention<\/strong>\u00a0that includes the student\u2019s name or ID. Example:\u00a0transcript-letter_john_smith_0012456.pdf<\/em>.<\/li>\n\n\n\n
    • Ensure all documents are in PDF or Word format<\/strong>.<\/li>\n<\/ul>\n\n\n\n
      \n
      \n
      \n
      \"\"<\/figure>\n<\/div>\n\n\n\n
      \n

      When naming files by student number, ensure the information is accurate<\/strong> and student names match student ID numbers. Double-check for typos or mismatches before uploading.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n

      \n

      Step 2: Create a No Submission Assignment<\/strong><\/strong><\/strong><\/h2>\n<\/div>\n\n\n\n
        \n
      • Click\u00a0Assignments<\/strong>\u00a0in the course menu.<\/li>\n\n\n\n
      • Click + Assignment<\/strong> in the top right corner to create a new assignment.<\/li>\n\n\n\n
      • Configure the assignment settings as follows:\n
          \n
        • Add an assignment name<\/strong> and a description<\/strong> (optional).<\/li>\n\n\n\n
        • Points<\/strong>: set to 0.<\/li>\n\n\n\n
        • Display grade as<\/strong>: Complete\/Incomplete.<\/li>\n\n\n\n
        • Select Do not count this assignment towards the final grade<\/strong>.<\/li>\n\n\n\n
        • Submission type<\/strong>: No submission.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n
          \"\"<\/figure>\n\n\n\n
            \n
          • Scroll to the bottom and click\u00a0Save<\/strong> to create the assignment.<\/li>\n<\/ul>\n\n\n\n
            \n

            Step 3: Attach files to specific students<\/h2>\n<\/div>\n\n\n\n
              \n
            • Click\u00a0Assignments<\/strong>\u00a0in the course menu.<\/li>\n\n\n\n
            • Locate the assignment that you have just created.<\/li>\n\n\n\n
            • Click the\u00a0three-dot<\/em> icon <\/strong>next to its title and select\u00a0SpeedGrader<\/strong>.<\/li>\n\n\n\n
            • In Speedgrader<\/strong>, complete the following steps:\n
                \n
              • Select the relevant student in the top right corner.<\/li>\n\n\n\n
              • Mark the assignment as complete<\/strong>.<\/li>\n\n\n\n
              • Click the\u00a0paperclip<\/em> icon to attach a file; click Choose File<\/strong> then select the file to upload.<\/li>\n\n\n\n
              • Check that the correct file has been selected <\/strong>before submitting.<\/strong><\/li>\n\n\n\n
              • Click\u00a0Submit<\/strong> to upload the document.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n
                \n

                Step 4: Release files to students<\/strong><\/h2>\n<\/div>\n\n\n\n

                Once the relevant files have been uploaded via Speedgrader, follow these steps to release them to students:<\/p>\n\n\n\n

                  \n
                • In the course menu, click Grades<\/strong> to access the Gradebook.<\/li>\n\n\n\n
                • Locate the column for the No Submission<\/em> assignment you previously created.<\/li>\n\n\n\n
                • Click the three-dot <\/em>icon in the column header, then select Post grades<\/strong>.<\/li>\n\n\n\n
                • In the panel that appears on the right, verify that the correct assignment is selected. Then, click Post<\/strong> to release the files and make them available to students.<\/li>\n<\/ul>\n\n\n\n
                  \n

                  How students access the files<\/h2>\n<\/div>\n\n\n\n

                  Once the files have been released via Post grades<\/em>, students can access their document via the Grades<\/strong> area of the course.<\/p>\n\n\n\n

                  When a student opens their Grades<\/strong> area, a dialog<\/em> icon will appear next to the No Submission<\/em> assignment to indicate that a comment is available.<\/p>\n\n\n\n

                  \"\"<\/figure>\n\n\n\n

                  Clicking this icon will display the feedback panel on the right-hand side, where the attached file can be downloaded.<\/p>\n\n\n\n

                  \"\"<\/figure>\n\n\n\n

                  <\/p>\n","protected":false},"excerpt":{"rendered":"

                  This guide explains how to upload personalised documents into Canvas Gradebook such as academic transcripts or individual letters.<\/p>\n","protected":false},"author":60,"featured_media":0,"comment_status":"closed","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[61],"tags":[29,64,62,63],"class_list":["post-3741","post","type-post","status-publish","format-standard","hentry","category-course-administration","tag-gradebook","tag-speedgrader","tag-transcripts","tag-upload-files"],"_links":{"self":[{"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/posts\/3741","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/users\/60"}],"replies":[{"embeddable":true,"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/comments?post=3741"}],"version-history":[{"count":35,"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/posts\/3741\/revisions"}],"predecessor-version":[{"id":6215,"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/posts\/3741\/revisions\/6215"}],"wp:attachment":[{"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/media?parent=3741"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/categories?post=3741"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.elearning.fse.manchester.ac.uk\/getting-started-with-canvas\/wp-json\/wp\/v2\/tags?post=3741"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}